Hospital software requirements — complete checklist for Vikas 2.0

Hospital software requirements – Choosing the right hospital management software starts with getting your requirements right. This checklist covers everything your IT team and management need to evaluate before deploying Vikas 2.0 hospital ERP — functional modules, hardware configuration, workstation specs, and peripheral needs. Trusted by 300+ hospitals across India, Africa, and beyond, Vikas 2.0 is cloud-ready, NABH compliant, and deployable on thin clients to minimise infrastructure costs.

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Functional software requirements

These are the core modules your hospital management system must cover. Vikas 2.0 includes all of the following in a single integrated platform — no third-party bolt-ons required.

Patient management & front office

• OPD and IPD registration, appointment scheduling, and queue management
• Express billing for casualty and emergency cases
• Patient portal for online booking, lab results, and payments
• WhatsApp integration for appointment reminders and discharge summaries
• Patient wait time tracking and real-time flow analytics

Billing & financial management

• Hospital billing software — multi-point billing, tariff plans, group concessions
• TPA and insurance claim processing — GIPSA and GST compliant
• Hospital accounting software — 100% cash audit control, Tally and Sage bridging
• Payment gateway integration — Razorpay, mPesa, and others
• Bill estimation, credit management, and corporate billing plans

Clinical modules

• Electronic Medical Records (EMR / EHR) — e-prescriptions, patient history, discharge summaries
• Laboratory Information Management System (LIMS) — sample tracking, result integration
• Pharmacy management — prescription fulfilment, expiry tracking, stock alerts
• Surgical workflow management — OT scheduling, scrub and linen tracking
• Radiology and PACS integration

Operations & asset management

• Hospital CMMS — preventive maintenance scheduling, biomedical asset tracking, repair management
• Inventory management — demand forecasting, consumption tracking, reorder alerts
• RTLS patient and asset tracking — real-time indoor location of patients, staff, wheelchairs, and equipment
• Hospital asset tracking software — oxygen cylinders, syringe pumps, surgical sets
• Temperature-sensitive material monitoring (cold chain, blood bank)

Reporting & compliance

• MIS dashboard — ML-driven management information with revenue, patient flow, and operational KPIs
• NABH compliance modules and audit trail
• Insurance processing — automated claim submission and tracking
• Kanban-based workflow management for departments
• Multi-location and multi-branch reporting

Hardware requirements — cloud deployment (recommended)

For most hospitals, we recommend cloud deployment via our preferred partner E2E Networks. Cloud deployment eliminates the need for on-premise servers, reduces capital expenditure, and enables remote access for multi-location operations. Vikas 2.0 on cloud supports thin client workstations — low-cost, low-power devices suitable for all hospital environments.

For cloud deployment, your hospital requires:

• Stable internet leased line connection (mandatory for remote support)
• Cat 6 or e-Cat structured cabling throughout the facility
• 24-port managed switch for connectivity and network monitoring
• Gigabit Ethernet across all workstations and nursing stations
• External hard disk or NAS for local data backup
• Hospital server room monitoring sensors (temperature, humidity, intruder detection) — even for cloud deployments

Hardware requirements — on-premise deployment

For hospitals in locations with unreliable internet connectivity or those with strict data sovereignty requirements, Vikas 2.0 supports on-premise server deployment. Our offline hospital management software variant (Teja) is available for smaller facilities.

Primary server (core ERP — billing, EMR, pharmacy, accounts)

• Intel Xeon dual-core processor or above
• 64 GB RAM
• 3 × 1 TB NVMe solid-state drives with mirroring or RAID 5
• Gigabit Ethernet
• Windows Server 2016 or CentOS
• PostgreSQL 64-bit (open-source relational database)
• Active antivirus subscription

Secondary server (telemedicine, PACS, LIMS, patient tracking)

• Intel Xeon dual-core processor or above
• 32 GB RAM (NVMe SSD)
• 1 × 1 TB solid-state drive with mirroring or RAID 5
• Gigabit Ethernet
• On-premise or hosted CentOS server edition
• Active antivirus subscription

MIS and machine learning server (optional, large hospitals)

• NVIDIA GPU server for ML-driven MIS and predictive analytics
• Required for advanced outpatient flow forecasting and capacity planning modules

Workstation & peripheral requirements

Standard workstations

• Intel Core i3 / i5 processor
• 16 GB RAM
• 240 GB NVMe solid-state drive
• Fast Ethernet connectivity
• LCD monitor
• Windows 10 licence

Alternatively, Vikas 2.0 supports thin client terminals for lower cost of ownership:

• VXL thin client terminal with embedded Windows 10
• Linux workstations (CentOS or Linux Mint)
• MacBook Air, iMac, iPad (browser-based access)

Peripheral hardware

• A4 laser printer — for laboratory results and patient discharge summaries
• Epson point-of-sale (POS) thermal printer — for billing counters
• Barcode printer and scanner — for patient wristbands and asset labelling (optional)
• HP Scanjet N8420 desktop scanner with barcode detector — for EMR document digitisation
• DVD writer or external hard disk — for data backup
• Indoor positioning beacons — for RTLS asset and patient tracking
• Mesh network beacons — for medical warehouse and inventory monitoring
• Connectivity cables for LIMS integration with laboratory analysers

Which Vikas 2.0 version fits your hospital?

Software Associates offers three versions to match different hospital sizes and requirements. After completing your requirements checklist, use this guide to select the right fit — or compare the top 10 hospital management software in India to see how Vikas 2.0 stacks up against alternatives.

Vikas 2.0 — full hospital ERP

For mid-size to large hospitals, multi-speciality facilities, and multi-location hospital chains. Covers all functional modules listed above. Cloud-based, NABH compliant, with offline mode support for remote locations. Pricing from $100/month for chain clinics and nursing homes. Learn more about Vikas 2.0.

Netra 2.0 — eye hospital software

Dedicated ophthalmology ERP for eye hospitals and clinics. Includes all Vikas 2.0 modules plus niche features: IOL management, optometry device integration, optical shop inventory, and Netra-specific surgical workflow. Learn more about Netra 2.0.

Teja — offline software for small hospitals

Simplified, offline-first hospital management software for small hospitals and nursing homes in low-connectivity environments. Core billing, OPD, pharmacy, and basic EMR. Contact us for pricing and feature details.

Get a free hospital software requirements analysis

Software Associates has been deploying hospital management systems since 1991 — across 200+ hospitals in 18 Indian states, Kenya, Cameroon, Zimbabwe, Zambia, and the Maldives. We offer free, vendor-agnostic requirements consulting for greenfield hospital projects, including cloud hosting and networking selection.

Book a free requirements consultation → on hospital software requirements.