Hospital Store Management Information System — Vikas 2.0
The hospital stores management module allows wireless inventory tracking management – purchases, issues, transfer of medicines, consumables, and assets from and to various sales and consumption outlets such as pharmacy, laboratory, X-ray, casualty, and operation theatre. As a fully integrated store management information system, Vikas 2.0 links every item issued from the store to the billing module — creating a 100% digital audit trail from procurement to consumption, with no revenue leakage.
Hospital stores management software
Family and doctor-owned hospital stores management usually lacks proper checks and balances to ensure quality and timely procurement of general consumables and expensive surgical products. The module can easily be configured to meet the demands of purchase managers and finance departments.
- Allows easy issue of medicines and consumables to departments
- Inventory optimisation to help reduce overheads
- Tracking of purchase orders, schemes, and prices
- Track items are taken for repair and maintenance
- Facilitates outlets to handle operation theater, nursing station, and ward stock
- One-click generation of purchase orders for products below the re-order level
- Goods Receipt notification for the finance department
- Classification under manufacturer, generic name, and chemical composition
- Product conversion to allow bulk to the retail packing
- Directly links consumption with outlets such as the laboratory and the Operation Theatre.
- Define the preferred vendor for a product
- ABC / FSN inventory analysis
- Industry-standard Barcode printing formats (optional)
- Multi-location stock monitoring and transfer for central purchases
- BLE solutions enabled wireless inventory tracking solutions
- Vendor connect – allowing suppliers to export data into the GRN system
- Online approval/rejection of materials supplied
Hospital stores management software
Stores inventory FAQ
Q1: How does a hospital stores management system reduce “Revenue Leakage”? A: Revenue leakage in hospitals often occurs due to unbilled consumables and expired stock. Vikas 2.0 solves this by ensuring that every item issued from the store—whether a surgical kit or a lab reagent—is automatically linked to the Hospital Billing module. This creates a 100% digital audit trail from procurement to consumption, ensuring that no item goes unbilled.
Q2: Does the system support FIFO and FEFO for pharmacy inventory? A: Yes. To minimise waste, the system utilises First-In, First-Out (FIFO) and First-Expiry, First-Out (FEFO) methodologies. When a pharmacist or technician retrieves stock, the Pharmacy Management System highlights the items nearest to their expiry date, ensuring optimal stock rotation and reducing financial losses due to expired medications.
Q3: Can we manage inventory across multiple sub-stores and departments? A: Absolutely. Vikas 2.0 is built for multi-store environments. You can manage a centralised main store that replenishes sub-stores in the OT, Radiology, and the Laboratory Information Management System (LIMS). The system provides real-time visibility into stock levels across all departments, allowing for easy inter-departmental transfers and centralised procurement.
Q4: How do automated reorder alerts prevent clinical downtime? A: Clinical downtime is often caused by the sudden lack of critical supplies. Our system allows you to set “Minimum Stock Levels” for every item. When stock falls below this threshold, the Hospital Inventory Software triggers an automated alert or purchase requisition. This ensures that life-saving supplies are always available, which is a key requirement for NABH and HPCZ accreditation.
Q5: Is it possible to track high-value medical assets in real-time? A: For high-value mobile assets like ventilators or infusion pumps, the stores module can be integrated with Wireless RTLS in Hospitals. This allows managers to see the exact location of equipment across the facility, reducing search time and preventing loss or theft.
