Healthcare RTLS — Track Every Patient, Staff Member, and Asset in Real Time

Real-Time Location System (RTLS) for hospitals uses Bluetooth BLE tags to show you exactly where every patient, staff member, and piece of mobile equipment is — live, on a single dashboard. Vikas 2.0 RTLS reduces average outpatient waiting times by up to 30%, prevents equipment theft, verifies maintenance rounds, and feeds real-time data into your hospital MIS. Deployed in under 7 days. No cabling. No structural changes. Used by 200+ hospitals across India and Africa.

What you can track with Vikas 2.0 RTLS

• Patient flow tracking — Monitor each patient’s position from check-in through consultation, investigation, and pharmacy. Automated alerts fire when a patient waits beyond your set threshold in any zone.
• Staff location monitoring — Track doctors, nurses, and biomedical engineers by department. Verify that scheduled rounds are completed. Ensure the right staff are present during critical care moments.
• Mobile asset tracking — Wheelchairs, oxygen cylinders, ECG machines, syringe pumps, IV poles. Find any asset in under 30 seconds instead of searching ward by ward.

Anti-theft, compliance, and surgical workflow

• Anti-theft protection — Accelerometer-triggered alerts fire immediately when a tagged asset moves outside its designated zone without authorisation. Significantly reduces equipment replacement costs.
• Maintenance round verification — Housekeeping and biomedical staff positions are logged automatically. Map scheduled maintenance visits against actual rounds completed — NABH audit data always ready.
• OT and surgical workflow — Track patient movement from pre-op to recovery. Monitor surgical instrument sets. Alert OT coordinators when a patient arrives early or when a team member is not yet in position.

How it works — from tag to dashboard in four steps

1. Attach BLE tags to patients, staff, and equipment — Small Bluetooth Low Energy tags clip onto patient wristbands, staff lanyards, and equipment frames. Tags last up to 5 years on a single battery and transmit their position continuously.
2. Gateway devices collect location signals across each floor. Plug-in gateways placed at ward entrances and corridor junctions capture tag signals and relay them to the cloud server. No drilling, no cabling — gateways plug into standard power sockets.
3. Live dashboard shows every person and asset in real time — Location data overlays your hospital floor plan with zone-level precision. Department heads, operations managers, and the CEO each see the view relevant to their role, accessible on desktop or mobile.
4. Automated alerts and MIS reports drive action — Configurable thresholds trigger WhatsApp and SMS alerts when patients wait too long, equipment leaves a zone, or a maintenance round is overdue. All data flows into the hospital MIS for KPI reporting and trend analysis.

Key outcomes hospitals achieve with RTLS

1. 30% reduction in average outpatient waiting time — Real-time bottleneck detection and automated alerts to staff mean queues are caught and cleared before they build.
2. Equipment found in under 30 seconds — No more ward-by-ward searches for wheelchairs or oxygen cylinders. Every asset location is on the dashboard instantly.
3. NABH-ready maintenance records — Staff location logs automatically verify that housekeeping and biomedical rounds were completed on schedule. Export for audit at any time.
4. Anti-theft accelerometer alerts — Immediate notifications when any tagged asset moves toward an exit without authorisation, protecting your equipment investment.
5. 7-day deployment, fully wireless — No structural modifications. Plug-in gateways, BLE tags, and your existing internet connection. That is all that is needed.

Deployed across India, Africa, and the Asia Pacific

Vikas 2.0 RTLS is used by 200+ doctor-owned hospitals across 15 states in India, and by healthcare organisations in Kenya, Uganda, Somalia, and West Africa, including EHA, Phil Group, RIIO, Bomu Healthcare, and Shekar Eye Hospital. For hospitals in Africa where supply chains are long and technician availability is limited, the cloud-based, low-infrastructure deployment model is particularly well-suited. The solution is also COHSASA-compliant for African accreditation requirements.

Regional contacts:
India (Bengaluru): +91 9995854497
East Africa: +258857608888
Email: info@sa-his.com

RTLS for hospitals — frequently asked questions

Q: What is RTLS in healthcare?

RTLS (Real-Time Location System) in healthcare uses wireless Bluetooth, BLE or LoRaWAN tags attached to patients, staff, and equipment to track their precise indoor location in real time. The data displays on a live dashboard, enabling hospitals to reduce patient wait times, prevent equipment loss, monitor staff productivity, and respond faster in emergencies.

Q: How does hospital RTLS reduce patient waiting times?

RTLS tracks each patient’s position through every stage of their visit — check-in, consultation, investigations, and pharmacy. Alerts fire when a patient waits beyond a set threshold in any zone, prompting staff to act before queues build. This reduces average outpatient wait times by up to 30%.

Q: Does RTLS require major infrastructure changes to the hospital?

No. Vikas 2.0 RTLS is completely wireless. Gateway devices plug into standard wall sockets — no drilling, no cabling, no structural modifications. The full solution deploys in under 7 days without disrupting hospital operations.  Gateway devices plug into standard wall sockets — no drilling, no cabling. Learn more about the underlying BLE RTLS platform.

Q: Can RTLS track medical equipment like wheelchairs and oxygen cylinders?

Yes. BLE tags attach to any mobile asset — wheelchairs, stretchers, ECG machines, syringe pumps, oxygen cylinders, IV poles. The dashboard shows the real-time location of every tagged asset, and anti-theft alerts trigger immediately when an asset moves outside its permitted zone without authorisation.

Q: Which regulatory standards does the RTLS support?

Vikas 2.0 RTLS supports NABH (India) and COHSASA (Africa) compliance by automatically logging staff rounds, maintenance visits, and asset movements — all exportable for audit at any time. The system is designed with encrypted data storage compliant with international healthcare privacy standards.

See your hospital in real time — book a free demo

We will show you a live RTLS deployment from a hospital similar to yours. No commitment required.

Related: CMMS for hospitals | Hospital workflow tracking | RTLS patient tracking software | Reducing patient waiting times | Hospital asset tracking